The Governance Plugin helps content
stewards
efficiently manage the pages they’re
responsible for. Here’s what it
does:
Key Plugin Features
Audience and Purpose
It allows us to describe the
purpose and set
the primary audience for each page,
ensuring
the content aligns with user
needs.
Identifies Roles
& Responsibilities
For accountability, a designated
staff member
is assigned as a content steward. This
person
is responsible for reviewing and
updating
each
page. Content stewards can check the
status of
all pages assigned to them in the
website's
dashboard.
Each page includes a list of
tasks, such
as
checking for broken links, updating
photos,
and confirming that data points are
current.
This helps stewards know exactly what
to
focus
on and stay organized during their
reviews.
Tracks Compliance
There are three types of
compliance
statuses
for a single page:
- In compliance — this page has been reviewed within the time allotted
- Due for review — the page is within 60 days of the compliance due date
- Out of compliance — the page is past the compliance due date and requires
immediate attention
A review cycle is set for each
page based
on
the type of content, its importance,
and
how
often it changes. This regular
attention
helps
keep content fresh and accurate.
Promotes Collaboration
The plug-in helps content
stewards,
secondary
contacts, and MarCom liaisons easily
communicate to update content and
follow
governance guidelines.
Provides Reports and Metrics
These reports help MarCom and
College
leadership track progress and spot
areas
that
need attention.
In short, the web governance plugin
keeps content management simple and
organized,
making it easier to maintain a
professional,
accurate, and user-friendly website.
What the Plugin Does Not Do
Does Not Grant Content Editing
Permissions
The plugin doesn’t control who
can edit
content. Permissions must be set
separately in
WordPress for who can edit content or
governance settings.
Does Not Identify Page Issues
The tool doesn’t identify
specific issues
on a
page. Content stewards are responsible
for
reviewing and updating content. Use
complementary tools like DubBot to
identify
issues such as accessibility errors or
broken
links.
Does Not Replace Manual Page
Reviews
Although the tool sends
reminders and
tracks
tasks, human judgment is required to
review
and update content thoroughly.